Program organisers:

• Include each organiser’s details (affiliated university and email address).
• Aim for gender diversity amongst the organising group. Please comment on reasons for any imbalance.
• Amongst the organising group, there must be one international and one Australian based researcher in the mathematical sciences.

Proposed dates for your research program:

• Please indicate two sets of dates, first and second preferred.
• The planning calendar of scheduled MATRIX research programs/workshops will aid you. Please note that as the on-campus accommodation is managed by Creswick Residential Services (and not the MATRIX Office), we do not have full line-of sight of bookings by other non-MATRIX groups. The MATRIX Programs Coordinator will support you with your booking, based on your proposed dates.
• It is advisable that organisers check the planning calendar to develop their timeline prior to submitting proposals.
• Applicants who submit proposals in similar areas may be requested to merge proposals and/or to explore cross‐collaboration between the two communities.
• It is advisable that all organisers be ‘on‐site’ for the duration of the program.
• Avoid scheduling your research program such that the dates overlap with the Australian Mathematical Society’s (AustMS) Annual Meeting (i.e. first full week of December).

Abstract:

(Word limit: 300 words)

• Provide a brief summary of what the symposium is about and the scientific discipline/s involved.
• Organisers should consider the aims of MATRIX in their program abstract.

Research Program:

(Word limit: 500 words)

Please indicate background, goals and outcome of the program.

• Make clear what the goal/objective of the program is, this will therefore influence the choice of participants.
• Proposals will need to align with and address some, or all, of the aims of MATRIX.
• It is important to present a clear and detailed outline of the proposed research program that will be conducted at MATRIX. A proposal describes the scientific background as well as its scientific goals and anticipated outcomes. It includes, for example:
  • the international context of the field of research,
  • the timeliness and substance of the proposed research program,
  • potential for impact and lively interaction; and
  • the opportunity for interaction with industry and/or overseas researchers.
• These are just examples. A convincing proposal makes a good case for the proposed research program. Excellence is one of the main selection criteria.

Key Speakers:

(Word limit: 400 words)

• Include full name and a biography of each key speaker.
• Comment on the balance in this list relative to gender, affiliation, Australian vs International speakers, breadth of discipline within the theme of the program. Please comment on reasons for any major imbalance.

Participant List:

• Please include short biographies (or links) of the proposed key participants (the proposal needs to identify senior researchers and details of their time commitment at MATRIX).
• Comment on the balance in this list relative to gender, affiliation, Australian vs International speakers, breadth of discipline within the theme of the program. Please comment on reasons for any major imbalance.
• It is preferred that the list is grouped into sections: highly desirable, desirable and reserve with respect to gender and career stage and with confirmation of key participants and intended time of visit (where possible).

Structure of research program:

• Programs run from 1 – 4 weeks, with up to 20 participants at any one time.
• Programs usually contain a focus week in which a conference or workshop is held with a larger number of participants. Some programs may contain advanced‐level short courses or postgraduate lecture series.
• It is advisable that 70% of time ideally be devoted to informal research collaboration, leaving remaining time for workshops/lectures.
• Please comment on the balance between time for informal research collaboration and time for workshops/lectures. Please comment on reasons for any major deviation from the preferred target.

MATRIX Annals:

The MATRIX Annals is a book of papers related to research programs held at MATRIX; see https://www.matrix-inst.org.au/book-series/ for more details. The organisers of each MATRIX program are required to appoint a guest editor who will encourage participants to submit papers, organise appropriate refereeing, and ensure the scientific quality of accepted papers.

Conference component:

Will there be a conference component? If yes, please state number of days.

Total length of research program/conference: 

• Please consider the factors below when drafting your budget.
• Please limit this section to 300 words.

On Campus Accommodation and Catering

• MATRIX will fund on‐site accommodation and catering – continental breakfast (Monday to Sunday) and dinner (Monday to Friday) for up to 20 participants.
• If organisers wish to invite more than 20 participants, program organisers will need to arrange funding. To aid budgetting, please contact the MATRIX Office for current accommodation and catering pricing.

Transport

• MATRIX will provide the cost of one shuttle bus for the day prior to the commencement of the program to collect participants from Ballarat (Train) Station for transfer to the Creswick Campus.
• MATRIX will provide the cost of one coach on the last day of the program, to transfer participants from the Creswick Campus to Melbourne (Tullamarine) Airport with a final stop at Southern Cross Station (Melbourne CBD).

Family Fund

• MATRIX offers a ‘Family Fund’ for those who require family accommodation and/or child care services.  These are assessed on a case-by-case basis. Please note, spouses are not funded by MATRIX.

External Funding

• Please include a list of external funding that will be applied for and/or received for this program (e.g. SMRI international academic visitor program,  AMSI funding for support of embedded workshops and associated activities, etc) along with a list of the applicants’ name and the approximate amount that will be sponsored.
• Awardees of AMSI-AustMS Workshop Funding for MATRIX research programs/symposia are officially exempt from the Eligibity and Compliance requirement of the award to charge registration fees for face-to-face events.  There are no registration fees for participation in MATRIX events.

Final Checklist for Program Organisers:

Essential items of a proposal as described above include, but are not limited to:

• Organisers, including their affiliations.
• Proposed dates of research program.
• Abstract – considering the aims of MATRIX.
• Outline, goals and objectives of the research program.
• A balanced list of (highly) desired and confirmed participants with affiliations, email addresses and intended time of visit.
• A draft of the program structure, including total length and embedded events such as a conference component (if applicable)
• Program budget – including listing external funds that will be applied for and any other budgetary requirements.